Office Cleaning Tips
Mrs Clean Recommends:
How To Clean The Office
Office Cleaning Tips
Sort Your Papers
Good grief! I thought computers were supposed to reduce the amount of paper we use and create a clutter-free work environment! My waste cans are over-flowing. There's enough paper in piles on my desk to reach around the world. How can I dig out of this chaos?
Often when you decide you've just got to do something about the mess, you wind up moving papers from one pile to the other. It may look a little neater after you're done, but the problem is not solved.
The solution is ORGANIZATION! To get started, grab another piece of paper .... and write down five broad categories of subjects you usually address in your office. Try to limit the list to five topics. Perhaps you will start with "Personal," then "Finances," then "Medical," etc. Begin sorting through your papers and placing similar subjects in one pile, following your list.. Buy a box of manila folders, label according to subject, then place the papers in the appropriate file, according to your categories.
Delete The Junk
It may take some time to go through those precious papers but, as you do, it will be easier for you to see how much is duplication, unnecessary, out-of-date, and just plain trash. Throw out the stuff you no longer need. If there's personal information, financial or other, on some of those sheets you are discarding, be sure to shed them! If you don't have a shredder, buy one.
Assign Priority
You may have five or six piles of papers now. Some of these you will want to access frequently, some not as much. Decide which are your priorities and put the categories that you use most often closer to you. Use file caddies to keep the files upright on your desk rather than laying the folders flat. It's easier to see the file labels when they are upright.
File Your Documents
There are many options available for storing your important data. Browse through an office supply store; visualize the various filing systems as if you had them in your office. If you opt for fie cabinets, consider using color coded folders. Coding helps reduce the chance that papers will be filed in the wrong place (i.e. - green: financial records; blue: medical records, etc.). Storage systems come in many sizes, shapes and composition. Old standbys are the metal filing cabinets with Manila folders but the cabinets now come in modern colors and finishes with smooth glide drawers. There are also attractive plastic stacking boxes, a variety of desk and drawer organizers, and the old standby, corrugated bank storage boxes.
Make Organizing a Habit
It's easy to get lazy in a home office environment. Don't fall into the trap! Treat your home office just like you would if it were in the bank building in downtown Seattle. Before closing the door at the end of the day, take 15 minutes to clean up your desk and put everything away. Starting your day with a clean, organized desk means you can resume where you left off the day before - without having to wonder, "Now, where did I put that??"
Hire a Cleaning Service
Sometimes we just get too busy doing the important stuff to worry about being neat! It doesn't take long for the clutter to stack up and all of a sudden, it's out of control. This is the time for you to consider hiring a cleaning service. (I have a great one I can recommend!) You can request a one-time visit to help you get organized and give the office a good dusting and vacuuming, or you can ask for ongoing, routine cleaning to help keep your office organized and clean.
You'll want to do your research before you actually commit to hiring a cleaning service. It's a good idea to ask other business owners for recommendations, check yellow page ads, and do an Internet search. Even if the company is highly recommended by your associates, ask for references. How long have they been in business? Are they a member of WSHA (Washington State House Cleaners Association). Check into their security policies. What are their employee screening procedures? Do they perform background checks on their employees? Does the company have it's own regular employees or do they hire "day laborers"?
Check to see if the company is licensed, bonded and insured. Accidents happen and you'll not have to worry if someone get hurt on your premises.
